As this article is posted, I will be in the middle of a two-day event that is actually two events in one. Century Leadership Conference and Oklahoma District Council. As I’ve mentioned before, I love live events. They are my passion. I love organizing the pieces that make things move on stage and in the audience. Do I have it all down? No way. But do I have fun learning? You bet!
No matter how prepared for events like these I am, there is always an amount of stress and pressure that comes as the days till “go” get fewer. I thought I would take a moment to talk about how to deal with the stress and pressure that comes with organizing a production.
I bet anyone who works with me on one of these events is laughing right now, thinking I don’t handle the stress and pressure very well…and they are probably correct. Over my time producing events, however, I have felt like the pressure has dwindled.
The first thing I do to relieve the pressure of a big event is to plan ahead as far as possible. From the beginning stages, to the tiniest of details, the further away from your event you can discuss and work the details out, the better it will be for your heart rate. As I write this, we are about 16 hours from load-in and 36 hours from start. Although it was a battle to get to this point, I can safely say we have all the major bases covered.
Last year, at this time, our graphic designer, Josh, was still printing materials, and I still had about 8 hours of video editing to do. It feels good to be able to write a post now, instead of finish up things at the last minute. It all starts with working on these events far ahead of time!
Another way to avoid the pressure is to get your mind off of work as often as possible before the event. The Friday before this event, my wife and I stayed home, grilled Salmon, and went to bed early. I did absolutely zero work on the event, and just enjoyed an evening with Camber. When I woke up this morning, I was relaxed, refreshed and ready to hit the ground running on final touches. And you know, this could only be done by working on these projects ahead of time.
Finally, while the event is going on, the best way to avoid pressure and stress is to have a short memory. No matter how hard you try, things will go wrong. Cues will be missed, time will go long. All that preparation thrown out the door when one mic isn’t turned on. The stress can be overwhelming, if we dwell on the mistakes. I used to let a simple mistake like that bother me until the event was over. I would hold on to it.
But not any more.
Having a short memory will keep you focused on the task at hand, and not allow you to become overwhelmed and stressed by the mistake. Even if something majoy happens, like a power outage, you do what it takes to correct it, and forget about it.
I know these may seem like simple and perhaps unhelpful tips, but these are just the things I do to avoid the stress and pressures of a big event.
What are some things you do to avoid stress?
Dream Year Winner!
Our winner of Ben Arment's book, Dream Year, is Cody Phillips! Cody has some big dreams that I cannot wait to see come to life! Thank you to everyone who shared last week's post! We will have some more giveaways in the future!
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